OFFICE SECRETARYSHIP- PAGE 5
OFFICE SECRETARYSHIP MCQs- PAGE 5
1. One of the following menu items is not seen in Menu Bar of the MS-Word 2007 :
(A) Page Layout (B) References
(C) Window (D) Review
Ans: C
2. “Header and Footer” command is available in __________ Menu of the MS-Word 2003.
(A) Insert (B) View
(C) Table (D) Format
Ans: B
3. Which bar contains the title of the Document presently using ?
(A) Task Bar (B) Status Bar
(C) Tool Bar (D) Title Bar
Ans: D
4. Which is the short cut key to ‘Undo’ the last action ?
(A) Ctrl + Z (B) Ctrl + Y
(C) Ctrl + I (D) Ctrl + E
Ans: A
5. How many rows in the work sheet of MS-Excel 2007 ?
(A) 1048756 (B) 1084576
(C) 1084657 (D) 1048576
Ans: D
6. What is the use of the function ‘CONCATENATE’ in MS-Excel ?
(A) Joins several pages
(B) Joins several Text Strings in to one text string
(C) Joins several images
(D) None of these
Ans: B
7. Which one of the following is the correct method for selecting a sentence ?
(A) Click anywhere in the sentence
(B) Hold shift key and click anywhere in the sentence
(C) Hold ‘Ctrl’ key and click anywhere in the sentence
(D) None of these
Ans: C
8. MS-Excel is a/an ___________ software.
(A) System (B) Operating
(C) Data Processing (D) Application
Ans: D
9. One of the following is not an output device :
(A) Plotters (B) Voice response system
(C) Joystick (D) None of these
Ans: C
10. 1 PB = __________.
(A) 1024 TB (B) 1024 GB
(C) 1042 TB (D) None of these
Ans: A
11. Print preview in Word 2007 is taken by clicking
(A) File fi Print Preview
(B) Home fi Print Preview
(C) Office Button fi Print fi Print Preview
(D) None of these
Ans: C
12. One of the following is not a web browsing software :
(A) Google Chrome (B) Mozilla Firefox
(C) Internet explorer (D) Yahoo
Ans: D
13. What will happen when we press ‘Shift + Tab’ ?
(A) Move one cell left (B) Move one cell right
(C) Move one cell up (D) None of these
Ans: A
14. Number of maximum columns can we select from columns dialogue box in the MS Word 2007.
(A) 10 (B) 11
(C) 12 (D) 13
Ans: D
15. ‘Super Script’ Tool is available in _________ tool bar.
(A) Formatting (B) Drawing
(C) Standard (D) None of these
Ans: A
16. Maximum number of columns can be selected by using ‘Insert Table’ dialogue box in MS Word
(A) 53 (B) 58
(C) 63 (D) None of these
Ans: C
17. One of the following ‘Chart Type’ option is not available in MS Excel.
(A) Bubble (B) Pyramid
(C) Cylinder (D) Triangle
Ans: D
18. Which is the default font in MS-Excel 2007 ?
(A) Calibri (B) Arial
(C) Times New Roman (D) None of these
Ans: A
19. Maximum Zoom option available in the ‘Zoom’ dialogue window of MS-Excel
(A) 100 (B) 200
(C) 300 (D) 500
Ans: B
20. One of the Margin Option is not available in MS-Word 2007.
(A) Large (B) Mirrored
(C) Narrow (D) Moderate
Ans: A
21. The carriage does not move from right to left when we operate one of the below.
(A) Tabulator Bar (B) Carriage Release Lever
(C) Space Bar (D) Back Spacer
Ans: D
22. Carriage rack travels on the
(A) Pinion Wheel (B) Escapement Wheel
(C) Lose Dog (D) Rigid Dog
Ans: A
23. One of the following is not correct with the length of carriage :
(A) 100 (B) 120
(C) 140 (D) 160
Ans: D
24. If the line space lever is broken while typing the paper can be taken to the next line by the use of
(A) Space Bar (B) Thumb Wheel
(C) Escapement Wheel (D) None of these
Ans: B
25. ___________ helps the paper from fluttering in the air.
(A) Paper Guide (B) Marginal Stops (C) Paper Bail (D) None of these
Ans: C
26. How many marginal stops are in a typewriter ?
(A) 1 (B) 2 (C) 3 (D) None of these
Ans: B
27. __________ helps the proper feeding of the paper.
(A) Marginal Guides (B) Feed Rollers (C) Paper Bail (D) None of these
Ans: B
28. What is used to give uniform margin to all sheets ?
(A) Paper Guide (B) Marginal Stops (C) Tab keys (D) Scales
Ans: A
29. Pick out the guide keys from the following :
(A) N (B) asdf;lkj (C) a; (D) h
Ans: C
30. What will happen when we press dead keys ?
(A) Carriage will move half space left. (B) Carriage will move one space left. (C) Carriage will not move. (D) Nothing will happen.
Ans: C
31. Normal width of a typewriter ribbon is
(A) 10 mm (B) 11 mm (C) 12 mm (D) 13 mm
Ans: D
32. Red portion of the bicolour ribbon normally be at the
(A) Top (B) Bottom (C) Middle (D) None of these
Ans: B
33. Which is the correct salutation when a letter addressed to an Ambassador ?
(A) Sir (B) My Lord (C) Dear Ambassador (D) Your Excellency
Ans: D
34. If the writer wants to add something more to the letter after it has been completed, it may be given in the form of a
(A) Paragraph (B) Complimentary close (C) Post-Script (D) None of these
Ans: C
35. Where should we type inside address in a business letter ?
(A) Above the heading (B) Below the heading (C) Below the subscription (D) It will not be typed in the letter.
Ans: B
36. One of the following is not a part of typewriter :
(A) Segment (B) Buffer spring (C) Platen (D) Printing Screw
Ans: D
37. How many types of typewriters ?
(A) 1 (B) 2 (C) 3 (D) 4
Ans: B
38. One of the following is not used as typeface :
(A) Delite (B) Roman (C) Script (D) Gothic
Ans: A
39. Pick out the tension which is not seen in a typewriter.
(A) Carriage tension (B) Rack tension (C) Key tension (D) Ribbon tension
Ans: D
40. What is the use of carriage scale ?
(A) To find out ribbon point (B) To find out printing point (C) To find out paper point (D) No usage
Ans: B
41. Which is the following capital letter is used to denote the number 1000 ?
(A) M (B) D (C) C (D) L
Ans: A
42. How many line space is used while typing a ‘commercial work’ ?
(A) Single (B) Double (C) Triple (D) None of these
Ans: A
43. How many space will leave after colon (:) ?
(A) Half (B) One (C) Two (D) No space
Ans: B
44. Where we will type the words ‘ON INDIA GOVERNMENT SERVICE’ on the cover ?
(A) Top left side of the cover (B) Top right side of the cover (C) Top middle of the cover (D) Anywhere in the cover
Ans: C
45. How much left side margin will leave in a business letter ?
(A) 5 (B) 10 (C) 15 (D) None of these
Ans: B
46. What is the expansion of E. & O.E. ?
(A) Errors and Omission Accepted (B) Errors & Commissions Accepted (C) Errors and Omissions Excepted (D) Errors & Omissions Expected
Ans: C
47. The paper guide is found on the __________ side of the paper table.
(A) Left (B) Right (C) Middle (D) None of these
Ans: A
48. The line space lever can also be called
(A) Carriage release lever (B) Carriage removing lever (C) Carriage returning lever (D) None of these
Ans: C
49. All type bars are rest in the
(A) Segment (B) Type Bucket (C) Type Socket (D) Type Basket
Ans: D
50. Ribbon carrier is fixed behind the
(A) Carriage (B) Type Guide (C) Spool (D) None of these
Ans: B
(A) Page Layout (B) References
(C) Window (D) Review
Ans: C
2. “Header and Footer” command is available in __________ Menu of the MS-Word 2003.
(A) Insert (B) View
(C) Table (D) Format
Ans: B
3. Which bar contains the title of the Document presently using ?
(A) Task Bar (B) Status Bar
(C) Tool Bar (D) Title Bar
Ans: D
4. Which is the short cut key to ‘Undo’ the last action ?
(A) Ctrl + Z (B) Ctrl + Y
(C) Ctrl + I (D) Ctrl + E
Ans: A
5. How many rows in the work sheet of MS-Excel 2007 ?
(A) 1048756 (B) 1084576
(C) 1084657 (D) 1048576
Ans: D
6. What is the use of the function ‘CONCATENATE’ in MS-Excel ?
(A) Joins several pages
(B) Joins several Text Strings in to one text string
(C) Joins several images
(D) None of these
Ans: B
7. Which one of the following is the correct method for selecting a sentence ?
(A) Click anywhere in the sentence
(B) Hold shift key and click anywhere in the sentence
(C) Hold ‘Ctrl’ key and click anywhere in the sentence
(D) None of these
Ans: C
8. MS-Excel is a/an ___________ software.
(A) System (B) Operating
(C) Data Processing (D) Application
Ans: D
9. One of the following is not an output device :
(A) Plotters (B) Voice response system
(C) Joystick (D) None of these
Ans: C
10. 1 PB = __________.
(A) 1024 TB (B) 1024 GB
(C) 1042 TB (D) None of these
Ans: A
11. Print preview in Word 2007 is taken by clicking
(A) File fi Print Preview
(B) Home fi Print Preview
(C) Office Button fi Print fi Print Preview
(D) None of these
Ans: C
12. One of the following is not a web browsing software :
(A) Google Chrome (B) Mozilla Firefox
(C) Internet explorer (D) Yahoo
Ans: D
13. What will happen when we press ‘Shift + Tab’ ?
(A) Move one cell left (B) Move one cell right
(C) Move one cell up (D) None of these
Ans: A
14. Number of maximum columns can we select from columns dialogue box in the MS Word 2007.
(A) 10 (B) 11
(C) 12 (D) 13
Ans: D
15. ‘Super Script’ Tool is available in _________ tool bar.
(A) Formatting (B) Drawing
(C) Standard (D) None of these
Ans: A
16. Maximum number of columns can be selected by using ‘Insert Table’ dialogue box in MS Word
(A) 53 (B) 58
(C) 63 (D) None of these
Ans: C
17. One of the following ‘Chart Type’ option is not available in MS Excel.
(A) Bubble (B) Pyramid
(C) Cylinder (D) Triangle
Ans: D
18. Which is the default font in MS-Excel 2007 ?
(A) Calibri (B) Arial
(C) Times New Roman (D) None of these
Ans: A
19. Maximum Zoom option available in the ‘Zoom’ dialogue window of MS-Excel
(A) 100 (B) 200
(C) 300 (D) 500
Ans: B
20. One of the Margin Option is not available in MS-Word 2007.
(A) Large (B) Mirrored
(C) Narrow (D) Moderate
Ans: A
21. The carriage does not move from right to left when we operate one of the below.
(A) Tabulator Bar (B) Carriage Release Lever
(C) Space Bar (D) Back Spacer
Ans: D
22. Carriage rack travels on the
(A) Pinion Wheel (B) Escapement Wheel
(C) Lose Dog (D) Rigid Dog
Ans: A
23. One of the following is not correct with the length of carriage :
(A) 100 (B) 120
(C) 140 (D) 160
Ans: D
24. If the line space lever is broken while typing the paper can be taken to the next line by the use of
(A) Space Bar (B) Thumb Wheel
(C) Escapement Wheel (D) None of these
Ans: B
25. ___________ helps the paper from fluttering in the air.
(A) Paper Guide (B) Marginal Stops (C) Paper Bail (D) None of these
Ans: C
26. How many marginal stops are in a typewriter ?
(A) 1 (B) 2 (C) 3 (D) None of these
Ans: B
27. __________ helps the proper feeding of the paper.
(A) Marginal Guides (B) Feed Rollers (C) Paper Bail (D) None of these
Ans: B
28. What is used to give uniform margin to all sheets ?
(A) Paper Guide (B) Marginal Stops (C) Tab keys (D) Scales
Ans: A
29. Pick out the guide keys from the following :
(A) N (B) asdf;lkj (C) a; (D) h
Ans: C
30. What will happen when we press dead keys ?
(A) Carriage will move half space left. (B) Carriage will move one space left. (C) Carriage will not move. (D) Nothing will happen.
Ans: C
31. Normal width of a typewriter ribbon is
(A) 10 mm (B) 11 mm (C) 12 mm (D) 13 mm
Ans: D
32. Red portion of the bicolour ribbon normally be at the
(A) Top (B) Bottom (C) Middle (D) None of these
Ans: B
33. Which is the correct salutation when a letter addressed to an Ambassador ?
(A) Sir (B) My Lord (C) Dear Ambassador (D) Your Excellency
Ans: D
34. If the writer wants to add something more to the letter after it has been completed, it may be given in the form of a
(A) Paragraph (B) Complimentary close (C) Post-Script (D) None of these
Ans: C
35. Where should we type inside address in a business letter ?
(A) Above the heading (B) Below the heading (C) Below the subscription (D) It will not be typed in the letter.
Ans: B
36. One of the following is not a part of typewriter :
(A) Segment (B) Buffer spring (C) Platen (D) Printing Screw
Ans: D
37. How many types of typewriters ?
(A) 1 (B) 2 (C) 3 (D) 4
Ans: B
38. One of the following is not used as typeface :
(A) Delite (B) Roman (C) Script (D) Gothic
Ans: A
39. Pick out the tension which is not seen in a typewriter.
(A) Carriage tension (B) Rack tension (C) Key tension (D) Ribbon tension
Ans: D
40. What is the use of carriage scale ?
(A) To find out ribbon point (B) To find out printing point (C) To find out paper point (D) No usage
Ans: B
41. Which is the following capital letter is used to denote the number 1000 ?
(A) M (B) D (C) C (D) L
Ans: A
42. How many line space is used while typing a ‘commercial work’ ?
(A) Single (B) Double (C) Triple (D) None of these
Ans: A
43. How many space will leave after colon (:) ?
(A) Half (B) One (C) Two (D) No space
Ans: B
44. Where we will type the words ‘ON INDIA GOVERNMENT SERVICE’ on the cover ?
(A) Top left side of the cover (B) Top right side of the cover (C) Top middle of the cover (D) Anywhere in the cover
Ans: C
45. How much left side margin will leave in a business letter ?
(A) 5 (B) 10 (C) 15 (D) None of these
Ans: B
46. What is the expansion of E. & O.E. ?
(A) Errors and Omission Accepted (B) Errors & Commissions Accepted (C) Errors and Omissions Excepted (D) Errors & Omissions Expected
Ans: C
47. The paper guide is found on the __________ side of the paper table.
(A) Left (B) Right (C) Middle (D) None of these
Ans: A
48. The line space lever can also be called
(A) Carriage release lever (B) Carriage removing lever (C) Carriage returning lever (D) None of these
Ans: C
49. All type bars are rest in the
(A) Segment (B) Type Bucket (C) Type Socket (D) Type Basket
Ans: D
50. Ribbon carrier is fixed behind the
(A) Carriage (B) Type Guide (C) Spool (D) None of these
Ans: B